Break-Even Calculator for Agencies
Free break-even calculator for freelancers. Enter fixed costs, project price, and variable costs to find your break-even point instantly.
Business Costs
Software, rent, insurance, subscriptions — costs that don't change
What you charge per project or client per month
Subcontractors, stock assets, per-project tools
To calculate your safety margin above break-even
Break-Even Analysis
Break-Even Revenue
$6,250
3 projects × $2,500
Projects Needed to Break Even
3 projects
Per month to cover all fixed costs
Contribution Margin per Project
$2,000 (80%)
Revenue minus variable cost per project
✓ Currently Profitable
+$1,400/mo
Safety margin: $1,750 (22%) above break-even
Frequently Asked Questions
What is a break-even point?▾
The break-even point is the number of projects (or revenue amount) at which your total income equals your total costs — you're neither profitable nor losing money.
Why is break-even analysis important for freelancers?▾
It tells you the minimum number of projects or monthly revenue you need just to cover costs. Below this, you're losing money. Above it, you're profitable.
What are fixed vs variable costs for freelancers?▾
Fixed costs recur regardless of work volume (software subscriptions, internet, insurance). Variable costs only arise when you take a project (stock photos, subcontractors, etc.).